Program Management Analyst
San Diego, CA
Full Time
Mid Level
Roles and Responsibilities
- Program & Contract Support: Support Program Managers in the planning, execution, monitoring, and administration of government contracts and projects. Ensure contract requirements, deliverables, and reporting obligations are tracked and fulfilled.
- Project Financial Management: Monitor project financial performance, including labor utilization, funding status, burn rates, indirect/direct cost tracking, revenue recognition support, and variance analysis. Assist Program Managers with forecasting and financial planning activities.
- Unanet Administration & Reporting: Utilize Unanet to support project setup, labor tracking, project costing, revenue monitoring, resource management, timesheet review, expense reporting, and financial reporting. Develop and maintain dashboards and reports to support program decision-making.
- Contract Management Support: Assist with contract administration activities, including contract modifications, funding tracking, CLIN management, subcontractor coordination, invoice review, and compliance with contract requirements.
- Data Analysis & Reporting: Collect, analyze, and report on key program metrics, including schedule performance, financial performance, resource utilization, contract funding, and program health indicators.
- Budget Tracking & Invoice Validation: Support project budgeting, funding management, invoice validation, cost reconciliation, and preparation of financial reports to ensure alignment with contractual and organizational requirements.
- Risk & Issue Management: Identify, track, and report program risks, financial concerns, and contractual issues. Support development and implementation of mitigation strategies.
- Process Improvement: Recommend and implement improvements to project controls, financial management processes, reporting tools, and program management methodologies.
- Documentation & Compliance: Maintain project documentation, contract files, financial records, meeting minutes, status reports, and executive dashboards. Ensure compliance with company policies, contract requirements, and applicable regulations.
- Stakeholder Coordination: Serve as a liaison between Program Managers, Contracts, Finance, Operations, subcontractors, and government customers to facilitate effective communication and issue resolution.
- Executive & Meeting Support: Prepare briefing materials, financial summaries, program status reports, and executive-level presentations for internal and customer reviews.
- Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Economics, or a related field.
- Strong understanding of government contract management, project controls, and project financial analysis.
- Experience using Unanet ERP/CRM for project accounting, resource management, reporting, and financial tracking.
- Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data analysis, and financial reporting.
- Knowledge of government contracting environments, including contract funding, labor categories, CLINs, and project cost management.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to interpret financial data and communicate findings to both technical and non-technical stakeholders.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- 3–7 years of experience supporting government contracts, program management, project controls, finance, contracts administration, or related disciplines.
- Demonstrated experience with project financial management, forecasting, budgeting, and cost analysis.
- Experience using Unanet is strongly preferred.
- Experience supporting DoD, Federal Government, or defense contractor programs preferred.
- Familiarity with contract types including Cost Plus, Time & Materials (T&M), and Firm Fixed Price (FFP) contracts preferred.
- Ability to obtain and maintain a security clearance if required.
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